Streamline your admin and teaching
Run your entire music studio in one place
Lesson notes, practice tracking, student motivation, scheduling and admin tools — all built for music teachers.
The way you run your studio works.It’s just harder than it needs to be.
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Octavia helps you run your music studio.
Practical features designed to lighten your load and support your teaching.
Rich lesson notes
You’re juggling paper notes, forgotten note-books, half-remembered tasks, and "I’ll send that later" promises. By the end of the day, you can’t clearly remember what you covered with each student — and neither can they.
Write beautifully formatted lesson notes during the lesson itself, with embedded audio recordings, links, and clear student tasks. Everything lives in one place, instantly accessible next week.
Teaching Tools, Inline
You open one tab for a metronome, another for recording, another for scales… and suddenly you’re tech-support instead of teaching.
Your metronome, audio recorder, notation creator, practice tracker, aural practice, YouTube videos and more live right inside the lesson note editor. No need to switch tabs or disrupt the lesson searching for a tool. Just choose from our ever-growing set of educational music tools.
Attendance & Scheduling
Each year you face the scheduling nightmare. Back and forth with families, more parents asking for the 4pm slot, more families needing lesson times changed. You’re constantly switching between calendars, lesson records, and attendance sheets, trying to keep everything straight.
Invite families to submit availability directly in the app. Build your timetable with everyone’s availability visible in one place. Drag and drop students into open slots, and generate your lessons for the term or the year. Track attendance directly alongside your lesson workflow. Everything is connected, so you stay organised and in control.
Communication
You've got dozens of different message threads, WhatsApp groups and email chains. You send out emails and replies are hit & miss. You don’t know if Johnny or Susie are coming to the concert.
Create News items to send clear, structured updates to the right families and see exactly who’s responded. Add simple RSVPs, consent, or quick responses when needed. Instantly track who’s confirmed, who hasn’t, and send reminders without chasing. Link News directly to your performance list and manage everything in one place.
Billing
Chasing overdue invoices. Awkward money conversations. Manually tracking who’s paid, who hasn’t, and who’s "about to transfer it." Term fees, make-ups, missed lessons — it gets messy fast.
Automatically generate invoices based on your lessons and schedule. Let families pay online, track payments in real time, and see exactly what’s outstanding at a glance. Send reminders without uncomfortable follow-ups, manage term or recurring billing with ease, and keep your studio’s finances organised, without spreadsheets, or handshake agreements, or stress.
Expenses & Reporting
Octavia doesn't just help you send invoices. You can also track business expenses, keep receipts attached to the right records, and view money reports in one place.
Instead of piecing things together from spreadsheets, inbox searches, and a pile of paper at tax time, you get a clearer view of what your studio is earning, what it is costing you to run, and where your money is going across the financial year.
Parent & Student access
Students forget what to practise. They lose worksheets. They can’t remember how something sounded in the lesson. Progress stalls between sessions. And parents want to help, but they’re unsure what was covered or how to support practice at home.
Students can log in, view their tasks, track their practice, and replay lesson audio anytime. What happened in the lesson doesn’t disappear when they walk out the door. Parents can view lesson notes, tasks, and news items. They feel reassured, informed, and better equipped to support their child’s progress.
Student Motivation
Getting students to practise consistently between lessons is one of the hardest, and most important, jobs of a music teacher. The only way students make progress is if they develop consistent practice habits. This can be hard in today's world of over-scheduled kids, short attention spans and competing priorities.
Students log practice sessions directly in the Family Hub, using the built-in timer or entering time manually. The log accumulates over time, giving them a clear record of their own practice history. As they hit milestones, achievement badges are awarded automatically: first session, three-day streaks, longer individual sessions, cumulative time totals. There’s also an opt-in school leaderboard with multiple modes: practice hours, consistency, improvement week on week.
Introducing Practiceathons - school-wide practice campaigns
Looking for something different to inspire your students to up their game every so often? Running a Practiceathon is the perfect motivation booster.
You set a date window, enrol students or groups, and they log practice in the Family Hub. A public campaign page shows the school's running total and a live leaderboard. You can run it as a straightforward practice challenge, or enable fundraising so supporters pledge per minute practised and pay at the end.
Music Teaching is your profession
Managing lessons, notes, families and payments shouldn’t feel like a second job.
What Teachers Have Told Us
Real feedback from teachers using Octavia in studios and schools.
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Watch selected excerpts from an interview with one of Octavia's passionate users.
Mei is a music teacher working across an independent school (as a peripatetic teacher) and a small private studio. She discovered Octavia while researching studio management platforms and has been using it since April 2026.
For the full interview transcript, go here.
Thank you for developing a tool that’s free to use - it’s amazing. Overall it is a fantastic tool, very user friendly and easy to navigate. Appreciate all of your hard work.
I’ve been wishing for something like this to help me with my teaching. I realised how much time I was spending explaining the same things to parents, and how much less I do now. The News feature is UNREAL.
I'm sick of doing things so manually. Thanks for this platform. It has made life much easier.
I've started my year and explained to my families who have come that we are using this system. So far so good, and the little kids LOVE the interruptor! We are calling it the Interrupting Pig and they just love it!
I've tried other platforms that were clearly built by people who'd never taught a music lesson in their life. Octavia is different. You can tell straight away it was made by someone who's actually been in the room with a student.
I started on the free plan because I only had a handful of students. But after a month, I struggled to think how I could not continue on.
Try it with one student.
See how it fits your week.
Find it doesn’t save you time? Easy — go back to what you were doing before.
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Frequently Asked Questions
From the Blog
View all
How to Run a Practiceathon at Your School
The Lesson After the Recital
When Parents Won't Let Go: Managing Over-Involvement in Music Lessons
Interview with Mei — Octavia User
Begin as You Mean to Go On: Why Studio Policies Matter
Improving Student Practice at Home
Why Adults Learn Piano (and What That Means for How You Teach Them)
