Knowledge Base

Where to Find It

In the teacher app, open Student Practice from the sidebar under Engagement.

The page has two tabs:

• Leaderboard
• Practice logs

The Leaderboard Tab

The leaderboard is designed to mirror the student view in the Hub. It is school-wide, not limited to one teacher's students.

At the top of the page, you'll see:

• a large leaderboard header
• coloured category cards for different ranking styles
• mode buttons such as This Week, Last 7 Days, This Month, and Last 30 Days
• a podium showing 1st, 2nd, and 3rd place

What the Leaderboard Shows

Teachers can switch between different leaderboard categories, including:

• Practice Hours
• Sessions
• Consistency
• Momentum

Each category has its own ranking modes. For example, you might look at practice hours for this month, or current streaks, or longest sessions.

Only students who have opted in to the leaderboard appear in the rankings.

Refreshing the Leaderboard

The page refreshes leaderboard data when you land on it. There is also a refresh button beside the leaderboard size controls so you can pull the latest rankings again straight away.

This is especially useful after a student changes their leaderboard participation setting.

Show 10 / 20 / 50

The Show buttons control how many ranked students appear in the list underneath the podium.

The controls only appear when they are useful:

• if there are fewer than 10 ranked students, the size controls are hidden
• if there are 10 to 19 ranked students, you see 10 and 20
• if there are 20 or more ranked students, you see 10, 20, and 50

The top 3 podium always stays visible.

When a Student Doesn't Appear

If you know a student has logged practice but they are missing from the leaderboard, the most common reason is that they have not opted in from their Hub settings.

Other common reasons are:

• the school has not enabled leaderboards for the Hub
• the practice was logged outside the selected date window
• the practice entry was not completed properly

The Practice Logs Tab

The Practice logs tab is a teacher-facing, read-only view of completed student practice.

Unlike the leaderboard, this tab is scoped to your own students and teaching contexts.

At the top of the tab, two large buttons let you choose how to view the logs:

• By week shows all your students at once for one week. This is the view that opens first.
• By student shows one student's practice on a month calendar.

The By Week View

Use By week when you want to see who has practised without opening each student in turn.

Moving Between Weeks

The week runs from Monday to Sunday, and the dates are shown at the top, next to a refresh button that reloads the latest logs. Use Previous, This week, and Next, centred directly above the grid, to move between weeks.

Three summary cards show:

• Total practice for the week, with the number of logged sessions
• Students practised, for example "6 of 9"
• No practice logged, the number of students with nothing logged that week

The Weekly Grid

Below the summary is a grid with one row per student and one column per day.

• Each square shows the total practice logged by that student on that day. If there was more than one session, the number of sessions is shown too.
• A dash means nothing was logged that day.
• The Total column on the right shows each student's practice for the week.
• Hover over a square to see the number of sessions and which enrolment they were for.
• Use Search students above the grid to find a student by name.

The grid lists students with a Current or Trial enrolment, and active groups. Students whose enrolment has ended aren't listed, unless they logged practice during the week you're viewing.

A small gold award icon beside a student's name means they are on the practice leaderboard. The icon appears when the school has leaderboards turned on and the student has opted in. It is for your information only. Students (or their parents) choose whether to take part in the Hub.

Reading a Student's Notes

If a student saved a note with a practice entry, a small note icon appears in that day's square. Click the icon to open the details: the student's name, the date, the duration, the time, whether it was an individual or group session, and the full note. Close it with the X, by clicking outside it, or by pressing Escape.

If a student logged more than one session with notes on the same day, each note has its own icon.

The By Student View

Use By student when you want the detail for one student.

In this view, the layout is split into two parts:

• a student picker on the left
• the selected student's practice calendar and day detail on the right

Choosing a Student and Enrolment

Start by choosing the student you want to review.

Once a student is selected, Octavia shows their available enrolments as chips under Enrolment. These can include:

• Individual enrolments
• Group enrolments

This lets you look at practice in the right context rather than mixing everything together.

Students who are on the practice leaderboard have the same small gold award icon beside their name in the student picker.

Reviewing the Monthly View

The main panel shows a month at a glance for the selected enrolment.

At the top of the month view, you'll see summary cards for:

• total logged practice for the month
• number of active practice days
• the currently selected day

You can move between months with Previous, Today, and Next.

Each day in the calendar shows either:

• the total practice logged for that day, plus the number of sessions
• or No practice if nothing was logged

Reviewing a Day's Practice

Click any day in the calendar to open the day detail panel underneath.

If practice was logged on that day, each entry shows:

• the duration
• the time, where available
• whether it was logged against an individual or group context
• any student notes saved with that practice session

If nothing was logged for that day in the selected enrolment, Octavia shows a clear empty state instead.

Empty and Loading States

On the Practice logs tab, you may see different states depending on the data available.

In the By week view:

• Loading students... while Octavia fetches your student list
• Loading practice logs... while the selected week is loading
• No current or trial students found, and no practice logged this week. when there is nothing to show for that week
• No students match your search. when the search box doesn't match anyone in the grid

In the By student view:

• Loading students... while Octavia fetches your student list
• No teacher-scoped students were found yet. if there are no students available for this page
• Loading practice logs... while the selected month is loading
• No completed practice logs for this day in the selected context. when a chosen day has no entries

What This Page Is Best For

Student Practice is useful when you want to:

• quickly see which students are active on the leaderboard
• compare different kinds of practice habits across the school
• see at a glance which of your students practised this week, and which didn't
• read the notes students saved with their practice across the whole week
• review one student's completed practice for a particular month
• check whether practice was logged against an individual or group enrolment
• read the notes a student saved with a practice entry

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