What’s New

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Owed makeups are easier to see and schedule from the student pages, with expired and forfeited ones tucked away until you need them.

Teachers and admins can now manually forfeit a makeup credit that is no longer valid, and undo it if it was a mistake.

You can now stop Octavia emailing a receipt every time an invoice is paid, while still sending receipts yourself whenever you like.

Admins in multi-teacher studios can now choose whether teachers can invite students to the Family Hub and whether they can create lessons and change the timetable.

Practice time is now rounded up to the next minute, so any practice shows as at least 1 min.

Practiceathon settings such as parent confirmation and manual time entry are now applied every time practice is logged, and unrealistic entries are no longer accepted.

Students and parents can now correct or remove a practice session from the Practice journal without asking the teacher.

The calendar opens on today after a fresh load or refresh and retains your selected date when you navigate away and return.

Teachers can now add selected students to one-off Other calendar events so they and their linked parents can see them in Octavia calendars.

My Library gives teachers one place to organise, reuse and share their lesson resources.

Teachers can now add files, recordings and YouTube videos to lesson notes more quickly with drag and drop.

Admins can now import official Australian and New Zealand school term dates straight into their Billing Terms settings instead of typing them in by hand.

Home lesson addresses are now protected, while school admins can still access them when needed.

Studios using BYO Branding now see their own name and logo consistently in email previews and in every email their families receive.

Returning from checkout after upgrading now shows a clear, confirmed welcome message instead of an easy-to-miss note.

Pro Teacher studios can now add their own logo and colours across the app, family Hub, and emails — either when signing up or any time afterwards.

Parents and students can now securely reset their own password directly from Family Hub settings.

Recordings on lesson notes can now be renamed, and downloaded as standard MP3 or MP4 files that open on virtually any device.

Students and their parents can now record and attach a short audio or video note directly to a lesson note, for their teacher to see.

Teachers can now capture, preview, and save short videos or longer audio recordings directly in lesson notes.

Parents and students can now subscribe to their Octavia calendar in Apple Calendar or Google Calendar.

Add scheduled lesson dates to flat monthly invoices without changing the monthly fee.

Email performance teachers or students in one action, and export planning information for further preparation.

Assign teachers to performances, give each teacher clear responsibilities, and keep their performance details on their calendar.

Rooms can now be linked to school locations, with clearer setup and location-based filtering across room booking views.

The calendar header has been cleaned up and the filters now work together more clearly, including smarter teacher filtering when a location is selected.

Teachers can now manage student availability more directly and use it more clearly while planning rotating lessons.

Missed group lessons now follow attendance and billing settings directly, without creating individual makeup credits that could not be scheduled properly.

Teachers now have a dedicated Student Practice page with school-wide leaderboards and teacher-scoped student practice logs.

Invoice payment links now stay reliable by sending families through a stable Octavia payment page instead of relying on an older direct payment link.

The student consent flow now gives clearer guidance about missing email details and can automatically invite students after consent is granted.

Teachers and admins can now track, preview, resend, and send Family Hub invitations more clearly for both parents and students.

Teachers can now choose whether their calendar weeks start on Monday or Sunday.

You can now invite parents to the Family Hub in bulk, preview the invite before sending, and see when an invite was last sent.

School admins can now update the due date across multiple eligible invoices in one action.

Teachers and school admins can now quickly preview lesson note text directly from lesson and calendar detail popups.

Octavia now supports fixed fortnightly lesson schedules with Week A and Week B handling across lesson setup, bulk scheduling, and timetable preview.

Invoice and receipt emails can now use a school-specific sender name and reply-to address so families can recognise who the message is from more easily.

Teachers can now choose when the calendar day starts and ends, making it easier to focus on the hours they actually teach.

Eligible schools can now send SMS notifications through Octavia using prepaid credits, with family preference controls and send previews built in.

Parent phone numbers are now handled more safely across parent management and communication workflows, with a transition path that protects older browser sessions during rollout.

Teacher calendar subscription links now load events more reliably in Google Calendar.

Refreshing a page in the teacher app now keeps you on your current page instead of sending you back to the Dashboard.

Account credits can now be applied to sent and overdue invoices, with balances, receipts, and payment links updating to match.

The Student Billing page now makes it easier to browse, compare, and switch between invoices without closing the invoice details view each time.

School admins can now import bank statement CSVs, review suggested invoice matches, and confirm reconciled bank-transfer payments in Octavia.

You can now search within a student or group’s lesson notes and jump straight to the note you need.

Schools can now connect approved external systems to Octavia to export lesson schedules and sync student master records more reliably.

You can now quickly fill date ranges from your saved school term dates in more places across the teacher app.

Admins can now add the same custom line item to multiple selected draft invoices in one step.

Draft invoices with no line items are now clearly marked and skipped during send, instead of being treated like payable invoices.

Teachers and admins can now create draft custom invoices for one-off charges without generating lesson-based invoice lines first.

Admins can now create stored account credits, apply them to draft invoices, and manage student-owned or family-owned credits across billing.

Selection-based invoice actions now appear together above the invoice list, making bulk actions clearer and easier to use.

Admins can now open a focused enrolment editing workspace from student and teacher management screens to assign and adjust enrolments without leaving the page.

Admins now have a new student management experience with a cleaner student profile, clearer enrolments, parent links, billing access, and student removal controls.

Admins can now browse parent records, open a full parent profile, and review linked children in one place.

You can now combine compatible draft student invoices for the same family into a single family invoice from the invoice review flow or the main invoice list.

Teachers can now remove individual billed lessons from draft calendar-based invoices without deleting the lesson itself.

Manual invoice payments now support POS payments with a reference field, and payment activity updates immediately in the invoice view.

Admins can now finalise an invoice as sent without sending it through Octavia email.

Recurring room bookings now appear in the scheduler for the teacher currently being viewed, including clear fortnightly labels when needed.

Room bookings can now be shown in the main Calendar for multi-teacher studios.

Room booking workflows now make it easier to place teachers, manage one-date changes, and work around blocked-out room time.

Admins can now manage room schedules with recurring and one-off bookings in a dedicated Room Bookings area.

Student deletion now gives admins clearer checks, safer warnings, and a school-wide delete option from the Student Command Centre.

Admins in multi-teacher schools can now view selected teachers together in the scheduler, move existing scheduled items, and switch between timetable, availability, other events, and combined views.

Onboarding walkthrough videos are now easier to find, better organised, and more consistently surfaced across the teacher app.

Teachers and admins now have a dedicated Help Centre for browsing help videos and searching the knowledge base in one place.

Lesson notes now show the current scheduled lesson time and matching date details after a lesson is moved.

Admins in multi-teacher studios can now assign substitute teachers to lessons, with substitute coverage flowing through calendars, lesson lists, attendance, notes, rescheduling, and makeup lessons.

Studio admins can now use a clearer multi-teacher Day view that makes it easier to see, schedule, and manage lessons across teachers.

Lesson scheduling now gives clearer confirmations, better overwrite guidance, a visible progress state, and direct links to review the results.

Teachers can now mark all unmarked students in a group or ensemble lesson as present in one step, with clearer feedback about what changed.

Teachers can now see and act on cancelled-lesson makeup credits more clearly across the Dashboard, Calendar, Lessons list, and lesson detail views.

Admins can now open the Scheduler for a specific linked teacher, manage that teacher's availability and other events, and generate lessons on that teacher's behalf more reliably.

Recurring calendar events now save and display more reliably, with daily and weekly repeats staying visible across future dates.

Teachers can now create a single lesson straight from the calendar without leaving the calendar view.

Group lesson scheduling and the group lessons panel now stay in sync with the timezone view you choose.

Creating a new student or group from a student detail page now reliably opens the new record in edit mode.

Admins can now open lesson type editing directly from Group Detail, with a quick shortcut available from Student lesson scheduling as well.

Teachers can now switch between school time and local time across key scheduling views, and Octavia keeps that choice consistent when viewing and editing lessons.

Octavia now includes money reporting with financial year and custom date views, exportable reports, and clearer business reporting guidance.

Octavia now includes business expense tracking for recording, organising, and reviewing business spending in one place.

Teachers can now choose to apply tax to invoices, with clear subtotal, tax, and total payable amounts throughout the billing flow.

Parents who already use the Octavia Hub can now appear correctly in additional schools when their parent record is added or their email is updated.

Schools can now enable opt-in practice leaderboards so students can compare progress in a fun, privacy-aware way.

The Family Hub now celebrates practice milestones with achievements based on real practice activity.

Students and families can now record everyday practice in a dedicated diary flow, separate from Practiceathons.

Schools can now run Practiceathons with campaign tracking, public progress pages, and optional fundraising.

Teachers can now set a group as a lesson or ensemble and record instruments at both the group and member level where needed.

Attendance lists for multi-participant lessons can now be sorted by student name or instrument.

The invoice generation flow now has a cleaner, more structured interface with improved step separation, clearer headings, better recipient controls, and a more polished selection experience for students and groups.

Teachers can now use a dedicated mobile view to check students, lessons, calendar events, attendance, and lesson notes from a phone, with mobile access available once at least one student has been set up.

Add common musical symbols directly into lesson notes as inline text, with a quick symbol palette, keyboard shortcut, and extended Unicode music symbol support.

Create simple staff notation directly inside lesson notes, play examples back, switch between single and grand staff, and export MusicXML for use in notation software.

The Student Detail billing experience has been refined with clearer lesson pack credit display, a shared invoice detail panel, better invoice actions, and a refresh option for lessons.

The Dashboard weekly timetable now lets you jump straight to a date, move between weeks without waiting for each load to finish, and uses a cleaner loading state while events refresh.

Teachers can now subscribe to their Octavia teaching calendar in Apple Calendar or Google Calendar using a private calendar feed link.

The Calendar now includes a date picker so you can jump directly to any day instead of clicking forward or backward through the calendar.

Teachers now see clearer guidance about whether times are shown in their local timezone or the school timezone, and calendar rescheduling now follows the timezone shown on screen.

When a manual payment is recorded on an invoice, any existing Stripe payment link is now automatically deactivated to prevent duplicate or incorrect payments.

Teachers can now set and update the payment-responsible parent from the parent relationship UI, including the Master Student List parent details card.

Teachers can now update an invoice due date directly from the Invoice Detail Panel without leaving the invoice view.

On the Lessons List page, group lessons now open the lesson detail view for attendance instead of showing the inline single-student attendance toggle.

Lesson and event detail popups now scroll inside the window when content is too tall, so all actions remain accessible on smaller screens.

When adding a custom line item to an invoice, your draft is now preserved if you switch tabs or navigate away, reducing the risk of losing unsaved work.

You can now paste YouTube playlist links into Notes and have the full playlist embedded and playable, not just a single video.

Billing terms now automatically calculate their duration in weeks from the start and end dates, removing manual entry and ensuring consistent invoice quantities.

Lessons and makeup lessons now appear immediately after being created or updated, without needing to refresh the page.

You can now shift selected lessons by a fixed number of days using the new “More options” section in the reschedule modal.

You can now change both the date and time when rescheduling a single lesson from the Lessons page.

Fixed an issue where selecting a week range (e.g. 8 weeks) could generate an extra lesson due to an off-by-one end date.

Fixed an issue where invoice emails could fail silently on first send and improved feedback when sending fails.

Teachers can now assign lesson locations at the student or group level, including student home or studio locations, with automatic snapshotting onto lessons and calendar events.

Teachers can now reset their password from within a logged-in session by verifying a 6-digit email code and choosing a new password without leaving the teacher app.

The Lessons list now makes it easier to find makeup lessons, track owed makeups, and schedule unscheduled makeup credits inline.

Attendance marking and clearing now handles makeup-credit links correctly, with clearer error messages when a scheduled makeup already exists.

Practice Trackers now support an advanced mode with a built-in session timer and automatic goal completion.

Teachers and students can now run a simple timer or a focused countdown directly inside lesson notes.

A fun dice-roller that helps students randomise what to practise next—reps, bars, dynamics, tempo, and more.

Teachers can now invite students or parents to upload a video directly into lesson notes and leave time-based feedback.

Teachers can now add an interactive Practice Bingo card to lesson notes to motivate and structure student practice.

Teachers can now add a short comment when marking attendance, and the note is shown inline on the attendance toggle.

A new setup guide helps you complete key studio settings and quickly jump to the most important configuration areas.

Invoice PDFs are now generated and signed by a single server-side service for consistent behaviour across Teacher and Family Hub.

Invoice PDFs now record a last-generated timestamp to aid support and debugging.

Schools with Custom Branding enabled can display their logo on invoice PDFs.

Invoice PDFs can include a Pay Online button that opens the full Stripe checkout link reliably.

Families can now pay individual invoices online directly from the billing portal.

Parents and approved students can now log in to view invoices, payments, and full billing history.

Receipts are now generated and emailed automatically when an invoice is paid via Stripe.

Stripe payments now flow directly into MyMusicStudio’s payment ledger, keeping balances accurate and auditable.

Schools can now securely connect their own Stripe account to accept online payments.

Payments and receipts now follow a single, auditable flow with automatic receipt creation when invoices are paid.

The billing UI has been restructured to match the new contract-based billing model, making invoice creation easier to review and trust.

Billing and payments are now student-centric, with enrolment billing contracts as the single source of truth.

Availability update requests can now be completed by students via a secure invite link, with no Student account required.

Add a YouTube link to a lesson note and it will play right inside the note for students.

Availability update requests can now be completed via a secure invite link, with no Family Hub account required.

Availability update requests now have a safer invite flow and a better teacher experience.

Teachers can now preview the Family Hub feed as a parent or student, directly from the Student Detail page.

We fixed an issue that prevented some schools from marking attendance, so teachers can now record attendance normally.

Teachers can now send structured announcements to families — from simple updates to posts that collect responses like RSVPs or consent.

Families now have one clear timeline for everything that matters — updates, deadlines, and key moments — all in one place.

When something needs a response, families can now see that at a glance — including “due by” dates where appropriate.

After signing in, students are now directed to the correct experience instead of seeing an “account not found” message.

Student access is enforced per school, so access can be allowed at one school while blocked at another.

We’ve laid the foundation for students to sign in and access the Hub, with safety checks to ensure only authorised students can enter.

Students can see and choose the schools they’re authorised for when they sign in to the Hub.

Students can be activated for Hub access based on age requirements, while consent status is tracked separately for compliance.

Teachers can now revoke a parent’s Hub access per school without breaking the parent’s login.

Parents can sign in, but access is enforced per school and revoked access immediately returns them to the school picker.

Invites now send a direct signup link and are more reliable with fewer moving parts.

Teachers can now add parents faster with smarter duplicate handling, and can easily enable/disable Family Hub access when creating a parent.

Parents can now have children enrolled at multiple schools using a single My Music Studio account.

Major performance improvements to the Lesson Notes app, eliminating flicker, reducing load times, and making attendance marking instant.

Protect invoices that have lesson credits and guide teachers to void instead of delete.

Automatically create lesson credits from attendance and link them to invoices.

Create invoices based on calendar date ranges, not just terms.

Improved parent and teacher access handling.

Resolved save issues, image errors, and keyboard handling in learning games.

A series of small but impactful UX improvements and bug fixes.

Migrated to `calendar_events_participants` model for better scheduling consistency.

Invoices can now be sent directly from the list or detail panel, with improved validation and totals.

Submit bugs with console logs and screenshots from any page.

Introduced audit log triggers for secure, minimal-payload change tracking.

Attendance now uses the new `lessons_participants` table and is visible on lesson cards.

Added full teacher management, including edit, revoke access, and status visibility.

Parent Hub now shows both group and individual lesson notes correctly.

Teachers can now create and assign groups, schedule rotating students, and generate group lessons automatically.