Knowledge Base

How Octavia Decides

There is no setting to turn on. Octavia treats your school as a multi-teacher studio whenever it has more than one teacher. When you add your second teacher, the multi-teacher features appear automatically; the articles in this section describe each of them.

Admins and Teachers

In a multi-teacher studio, every user is either an admin or a teacher. This is the single distinction that drives who sees what.

Admins run the school. On top of their own teaching, admins can:

• view any teacher's records — or the whole school at once — using the Viewing selector (see Viewing other teachers' records)
• add, invite, and manage teachers from Manage Teachers (see Adding and managing teachers)
• manage students and parents school-wide from Manage Students and Manage Parents — on Manage Students you can filter by teacher to see who each teacher is teaching
• assign a substitute teacher to cover a lesson (see Substitute teachers)
• set up rooms and manage room bookings (see Room bookings)
• see the Money section and generate invoices across the whole school (see Billing in a multi-teacher studio)
• create and manage exams, including adding students to an exam
• choose whether teachers can invite their own students to create an account, and whether teachers can schedule their own lessons (see Teacher permissions)

Teachers (non-admins) work with their own students, lessons, calendar, and notes exactly as the main knowledge base describes. They can also view room bookings for the school, and they can be assigned as a substitute to cover another teacher's lesson. By default teachers schedule their own lessons but can't send student invitations; an admin can change either of these in Teacher permissions.

When a teacher is added to a performance by its organiser, that performance also appears in the teacher's calendar. The organiser and studio admins manage the teachers attached to a performance; everyone included can see the other teachers involved.

What Changes When Your Studio Becomes Multi-Teacher

A few things in the app move or appear once a second teacher exists:

• Room Bookings appears in the sidebar for everyone, and a Rooms tab appears in School Settings
• Manage Teachers appears in the sidebar for admins
• A Teacher permissions card appears on the Teachers tab in School Settings for admins
• The Viewing selector appears for admins on News, Performances, Practiceathons, the Calendar, Lessons, and the Scheduler
• The Money section (Student billing, Expenses, Reports) is visible to admins only — non-admin teachers no longer see it
• Student and parent details are edited through Manage Students and Manage Parents rather than on the individual student page
• The Pay As You Go billing mode is not available in multi-teacher studios
• New teachers see a short set of activation steps on their dashboard the first time they log in, including changing their password
• If your school uses multi-factor authentication (MFA), each teacher sets it up on their own phone. See Multi-Factor Authentication (MFA) for Your Account

What Stays the Same

Everything else. Scheduling, attendance, lesson notes, billing contracts, performances, practiceathons, and the Family Hub all work as described in their own sections of this knowledge base. Where a feature behaves differently in a multi-teacher studio, the relevant article carries a short callout pointing here.

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Related: Adding and managing teachers · Viewing other teachers' records · Substitute teachers · Room bookings · Billing in a multi-teacher studio · Teacher permissions